Administrative Assistant (UAE National)

Company Description

Work with Us. Change the World.

At AECOM, were delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the worlds trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

Were one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOMs Program Cost Consultancy team in Dubai is seeking a dynamic and organized Administrative Assistant to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.

+ Assist in day-to-day administrative tasks

+ Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.

+ Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.

+ Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.

+ Draft and edit professional emails, letters, and other correspondence as needed.

+ Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.

+ Collaborate with project managers and team members to assist in project-related administrative tasks.

+ Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.

+ Assist in data entry tasks related to project milestones, timelines, and resource allocation.

+ Generate basic reports and analyses to support project managers in monitoring project progress.

Qualifications

+ Diploma in Business Administration, Office Management, or a related field is preferred.

+ Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.

+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Excellent organizational and multitasking abilities with a keen eye for detail.

+ Strong communication skills, both written and verbal.

+ Ability to maintain confidentiality and handle sensitive information with discretion.

+ A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.

+ As part of AECOM’s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.

Additional Information

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About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

ReqID: J10104152

Business Line: PCC

Business Group: DCS

Strategic Business Unit: ME and Africa

Career Area: Administration

Work Location Model: On-Site