Administrative Assistant

Responsibilities:

• Manage and organize office operations and procedures, including filing systems, mail distribution, and office supply inventory.
• Answer and direct phone calls, take messages, and respond to inquiries in a professional manner.
• Schedule and coordinate appointments, meetings, and conferences, including booking meeting rooms and arranging catering as needed.
• Prepare and edit correspondence, reports, memos, and other documents, ensuring accuracy and completeness.
• Assist with the preparation of presentations, spreadsheets, and other business-related documents.
• Maintain and update contact lists, databases, and other records, ensuring all information is current and accurate.
• Handle incoming and outgoing mail and packages, including sorting, distributing, and shipping items.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Support the HR department with onboarding new employees, including preparing orientation materials and setting up workstations.
• Assist in planning and organizing company events, such as team-building activities, office parties, and client meetings.
• Provide administrative support to executives and other team members as needed, including managing calendars and organizing files.
• Perform general office duties, such as photocopying, scanning, and faxing documents.

Requirements:

• High school diploma or equivalent.
• Proven experience as an administrative assistant, office assistant, or similar role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment, such as printers and fax machines.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize work effectively.
• Strong written and verbal communication skills, with attention to detail and accuracy.