HR & Admin Assistant

• Front Desk office and general office support

• Greet guests and provide them with superb customer service

• Answer all client questions and incoming calls

• Redirect phone calls to the appropriate department and takedown messages

• Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)

• Book and maintain schedules, meetings, and travel arrangements, if required

• Write and distribute email, correspondence memos, letters, faxes, and forms

• Maintain relevant databases when necessary

• Assist the HR & Admin Manager with daily tasks

• Liaise with PRO for daily tasks

• Handle work permit, visa processing documents and applications in coordination with the PRO

• Point of contact for Etisalat, ADDC, Du, etc

• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.

• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.

• Monitor and maintain the offices cleanliness and etiquette.

• Execute tasks and provide continuous support to HR & Admin Manager

• Prepare the monthly timesheet for payroll purpose

• Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fine

• Support HR Department in recruitment and interview arrangements

• Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews

• Maintain CV database of the company

• Employee documents filing and record update.

• Support HR Department in Employee Onboarding and Exit formalities

• Any other duties commensurate with the accountabilities of the post

Minimum Skills or Experience Requirements

• Effective written and verbal English language communication skills

• Good knowledge in HR Practices

• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.

• Ability to multitask.

• Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.

• Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.

• Collaborate easily with the Executive Team, Line Manager, and employees