Accounts Payable Supervisor

"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrows hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"

We are Heartists®

“Heartist” describes both our culture and who we are. Everything we do comes from the heart, and we’re experts in what we do. Generous, attentive, and free, we ensure that everyone can come as they are, and feel like they belong. As one big team, we know that only together can we do amazing things!

We believe that the world is more welcoming when we’re connected. So that we see what we have in common, instead of what sets us apart.

Life in Movenpick

The Place to Savour Life- We believe true hospitality is about turning small gestures into heartwarming moments.

We enable our guests to Savour the flavor of life, balancing small indulgence with what’s good for them- and good for the world.

The Role

• Should have thorough knowledge of purchasing procedures, receiving procedures and accounts payable process.
• Knowledge of Local Market, Accounts Payable, Banking Regulations and internal controls.
• Knowledge of automated financial and accounting reporting systems.
• Professional written and verbal communication and interpersonal skills.
• Ability to analyse Accounts Payable data and provide financial reports as per request.
• Highly organised and capable of managing several tasks at one time.
• Working knowledge of modern office methods, procedures, and equipment.
• Proficient knowledge of Word, Excel, Outlook and PowerPoint.
• Maintain courteous and friendly atmosphere and good working relationships with all colleagues.
• Act as a department team member and involve in projecting a good personal, department and company image.
• Maintain a high standard of personal hygiene and appearance at all times.
• Should have a complete understanding of the hotel’s Heartist handbook and adhere to the regulations contained therein.
• Should have a complete understanding of the hotel’s policies & procedures and standard operating procedures and polices relating to fire, safety and health.

Key Deliverables and Responsibilities

Planning & Organizing:

• Thinks ahead, developing contingency plans where necessary.
• Manages time and resources effectively.
• Sets and strives to achieve high personal performance standards.
• Plans, organizes and uses a systematic approach to getting things done.
• Priorities actions and manages tasks through to completion.
• Maintain master list of the following:
• Water & Electricity meter numbers for Hotel and Heartists Housing to ensure that invoices are paid on monthly basis without failure.
• Telephone lines number for the Hotel and Heartists to ensure that invoices are paid on monthly basis without failure.

Administration:

• AP Batch update – Daily
• Supplier reconciliation – Monthly
• Heartist vacation payments / final settlements / any other direct payments / General Cashier and Purchasing Manager reimbursement claims – 48 hours from the receipt of payment request.
• Complete monthly supplier payment run by agreed upon date every month.
• DEWA / Telephone invoices must be paid before 15th of every month.
• Payment for TECOM fees should be processed by 10th of every month.
• Payments for Entertainers / Professional Commission etc. must be processed by 10th of every month.
• Reconciliation of AP ledger with General Ledger – Daily
• Reconciliation of pre-payment to supplier – monthly
• Reconciliation for alcoholic beverage suppliers must be completed before 15th of every month.
• Ensure that all payments are backed up with original invoices / approved purchase orders and receiving report.
• Ensure that verification of quantity and matching of prices with LPO is done by receiving clerk.
• Verify each payable transaction for the accuracy of accounting nominal code.
• Telephone invoices must be verified with call accounting system to ensure adequate internal controls.
• Unused bank cheques must be kept under lock and key. Logbook must be maintained for withdrawing cheques and must be signed by Financial Accountant.
• Ensure that all invoices are stamped with the received date.
• Ensure that all payment vouchers are perforated “Paid” once the payment is processed.
• Maintain up to date filing system for the payment voucher as per bank cheque sequence number.
• Prepare month end journal voucher for any reclassification, accruals etc.
• Pre-payment to supplier account must be continuously followed up to find out the receiving date for the goods.
• Pre-payment to supplier account must be reviewed, reconciled and signed by Financial Controller on or before 5th working day of the months.
• All Balance Sheet accounts related to accounts payable must be reconciled and forwarded on or before 8th working day of the month to Financial Accountant for review.

Generic Aspects on Hygiene / Personal Safety / Environment/Confidentiality:

• Ensure proper care of all equipment and furniture entrusted for Heartists use.
• Be well-familiar with the hotels policies and procedures, well-acquainted with the physical layout of the hotel and its premises and knowledgeable of the hotels emergency procedures in regard to fire, medical, bomb threat, black-out and evacuation.
• Knows the safety regulations and ensures their application & ensures the safety of people and property in the hotel.
• Respects and ensures respect of the hotels commitments to the "Environment Charter" of Sustainability program (saving energy, recycling, sorting waste etc).
• Understands and strictly adhere to the Rules & Regulations established in the Heartists Handbook and the Hotel’s policy on Fire, Hygiene, Health and Safety.
• Ensure that confidential records and other confidential information are properly safeguarded and are not removed from the office.
• Does not disclose any financial information or any other information of the Accor Hotels.

Our Values

Our values are our common language, they drive us every day. Embodied in and flowing through our Heartist program, a symbol of our identity and culture, these values are the bedrock that binds us to the Group. They perpetuate and spread -beyond professions, persons, countries and cultures- the sense of hospitality and service, our strength and nourishment of the Group’s success worldwide.

Guest Passion

We obsess over our customers. Our guests are the driver of our decisions and our actions. We put them first, we care for them. We go the extra mile for them. We enjoy doing it.

Sustainable Performance

We believe that hospitality has the power to unlock a better tomorrow. We act for good to support & empower the communities in which we live and protect the planet that you visit.

Respect

We are connected with the world, and to others. We enjoy the mix of cultures. We are proud of our differences. We put you first and we value you, whoever you are. We care for the planet.

Spirit of Conquest

Our guests are globetrotters, and so are we. We want to be where they want to be. We explore, we initiate, and we develop. We are ambitious for our guests. We make the impossible possible, we have fun doing it.

Trust

Hospitality is a team sport, and we’re stronger when we trust and support each other. We believe in natural kindness, respect our differences and value all voices. We work as one team, to say what we do, and do what we say.

Innovation

We dare to challenge the status quo. We embrace innovation and challenge ourselves to do things better and faster. We take risks, dream the impossible and make it possible.

Degree in Accounting