Receptionist-UAE

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the worlds most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

The overall purpose of this role is to efficiently handle Administrative activities within the Mall Operations Team and also to provide Arabic Support in a professional manner so as to achieve the overall business objectives.

What you will do:

• Provide high-level coordination with other departments, assist in meeting preparations, and manage diaries, including daily coordination for relevant information.
• Organize travel arrangements and events for the Mall Management team, and assist in employee engagement tasks when necessary.
• Support in writing letters in Arabic, translating documents and reports, and coordinating meetings with authorities to ensure smooth communication during major events.
• Serve as the Ariba Administrator, raise PR/SRFs/LPOs, coordinate with CP/Finance, and maintain the LPO tracker for timely closure of LPOs.
• Back up the Line Manager and Support Team, manage incoming and outgoing mail/documents, and provide reception support as needed.
• Assist in organizing events for the Mall Management team to strengthen office culture and act as a liaison with authorities during major events.

Required Skills to be Successful:

Skills:

• Strong writing skills
• Proven administrative, organizational and interpersonal skills
• A team player with strong communication skills

Behavioral Competencies:

Friendly, flexible, supportive approach and open to work attitude

Experience:

• 1 to 2 years in administrative roles

What Equips you for the role:

Education:

• Business administration or equivalent

About Al-Futtaim Malls

Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.

Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper’s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.

Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall’s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.

For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/