P&O Maritime Logistics - Administrator, Offshore

DP World | Dubai | AE

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Based in Dubai at the company Head Office and reporting to the Head of Commercial / Tendering Manager, the role is responsible for the timely preparation of all…...

Hamster Kombat

About the Role:

Based in Dubai at the company Head Office and reporting to the Head of Commercial / Tendering Manager, the role is responsible for the timely preparation of all tender and proposal submissions in compliance with the ITT requirement and P&O’s internal procedures.

Key Accountabilities:

  • Create the required entries in the CRM and ensure all the entries (contacts, leads, opportunities and quotes) are kept up to date,
  • Save the ITT and all prepared tender documents in the Tender folder structure,
  • Prepare the Compliance Matrix and distribute the ITT internally to the relevant department for review and comment,
  • Compile the tender documentation and present it internally for review and approval as per the tender timeline,
  • Prepare any prequalification applications and vendor registrations.
  • Prepare and analyze various sales reports using CRM data, including sales backlog and ongoing tenders list,
  • Ensure all clarifications received during and after tender submission are acknowledged, responded and saved in the tender folder,
  • Assist in preparing Charter Handover, Contract Questionnaire, Monthly Regional Reports, Vessel Availability list and other internal and external reports,
  • Liaise with the relevant department to arrange the tender bonds, guarantees or insurances required in tenders and contracts.
  • Provide commercial administration assistance to the sales team in other regions when required and under directions from the Head of Tendering.

Qualification & Experience:

Minimum Qualifications:

Bachelors degree in a relevant field, such as Marketing, Engineering, Business Administration, or Supply Chain Management.

Minimum Experience:

A minimum of 3-5 years of experience in a similar role, preferably within the oil and gas offshore logistics industry.

Job-Specific Skills:

  • An in-depth working knowledge of all Microsoft Office software,
  • Independent judgment,
  • Demonstrate the ability to implement P&O Way,
  • Demonstrate good and professional internal and external communication,
  • Excellent organisational skills

Key Attributes

  • Excellent analytical skills, with the ability to interpret technical and financial data to develop accurate cost estimates and pricing models.
  • Exceptional written and verbal communication skills, including developing persuasive tender submissions and engaging with stakeholders at all levels.
  • Proficient in using relevant software applications, including Microsoft Office Suite, CRM and project management tools.
  • Strong organisational and time management skills, with the ability to manage multiple tender submissions simultaneously and meet deadlines.
  • Proactive, detail-oriented, and able to work effectively in a fast-paced and dynamic environment.

Information :

  • Company : DP World
  • Position : P&O Maritime Logistics - Administrator, Offshore
  • Location : Dubai
  • Country : AE

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the P&O Maritime Logistics - Administrator, Offshore job info - DP World Dubai above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies P&O Maritime Logistics - Administrator, Offshore job info - DP World Dubai in 09-07-2024 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.

Next Process

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Post Date : 09-07-2024