Merchandise Admin Executive

About Us
As a leader in luxury retail in the Middle East, Al Tayer Groups retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few!

About the role

We are looking for a Merchandise Admin Executive who will support the team in activities related to import, export, legislative approval systemization of stock, maintenance supplier compliance and Electronic Data Interchange (EDI). This will be a key role to support the team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

What Youll Be Doing

Functional Roles and Responsibilities

• Ensuring all necessary records, files and databases are maintained accurately and updated in a timely manner in accordance with supplier records and feeds.
• Validation of order creation against vendor catalogue and resolution of discrepancies.
• Manage all aspects relating to the shipments and logistical processing.
• Coordinate shipments with EDI suppliers and Al Tayer logistics to ensure timely deliveries.
• Obtain the information of upcoming shipments and coordinate proper system checks.
• Report supplier compliance related to discrepancies on the physical receipt against invoice and damage stock in the shipment and obtain credit note from supplier.
• Keep record of warehouse documentation for contracts, order, invoice, fulfilment, and deliveries.
• Handling of Short & Excess units, follow up on credit notes.

About You

The successful candidate should have the following key competency, skills and experience:

• Minimum High school graduate
• Minimum 2 years of Administrative Experience in a similar role
• Intermediate computer skills in Excel and MS Office.
• Numerate with strong analytical skills and financial acumen.
• Excellent communication, organizational and problem-solving skills.
• Aptitude to function within deadlines, while working both independently and as part of a team.
• Ability to work independently and proactively, with excellent attention to detail.
• Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
• Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.