Project Coordinator

Knight Frank is currently recruiting a Project Coordinator to support our Commercial Valuation service line. Working as Project Coordinator, you will be responsible for providing administrative support in all aspects of project delivery and stakeholder coordination.

• Management of the client onboarding process.
• Respond to all Requests for Proposals (RFPs) by way of:
  • Preparing the scope of work.
  • Coordination with the different teams within Knight Frank to ensure that all relevant service line representation is made in the proposal documents (as required).
  • Communicate with external service providers (subject matter experts for example) to ensure that the proposals requirements are met.
  • Resource allocation.
• Liaise with the Research team on the Client Care Framework to ensure that Knight Frank benefits from the coverage and these research presentations are translated into new business opportunities.
• Liaise with the in-house Legal Counsel for all contracting related matters.
• Follow through with team initiatives for client outreach with other departments such as marketing and research.
• Coordinate with head of department on Human Capital Development so that each member of the team is provided with a rounded experience.
• Type and prepare all correspondence: emails, reports, letters, minutes, schedules, forms, tender documents etc.
• Prepare reports, agendas and papers for meetings.
• Support team members in project delivery.
• Assist in drafting and collating pitching material.
• Oversee and manage the workload of the team Administrative Assistant on a day-to-day basis.
• Provide general Personal Assistant duties to the Head of Commercial Valuations as required.
• Corporate travel arrangements and bookings, including corresponding visas.
• Prepare exact target e-marketing emails.
• Ensure all documents have a file path for reference.
• Maintain and update databases (Knight Frank Database, Contacts Register).
• Maintain correct contact information on People Search for the department.
• Ensure reports are in line with Knight Frank formatting standards.
• Other tasks as required.

• 5+ years of experience in a similar role.
• Excellent interpersonal and communication skills.
• Strong organizational and problem-solving abilities.
• Ability to take initiative and work proactively.
• Ability to work through periods of high workload.
• Attention to detail and a high level of accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Strong team player with the ability to build relationships.
• Flexibility, adaptability, and a co-operative attitude.
• Understanding of regional business culture and regulations.
• The ability to understand and make use of computers and information technology (Knight Frank internal systems).
• Certifications and Licenses: None.
• Software: Microsoft Office programs (Excel, PowerPoint, Outlook) to a proficient level including mail merge, with advanced proficiency in Microsoft Word.
• Language skills: Fluency in English, written and verbal. Fluency in Arabic or other languages is advantageous.
• Travel: Flexible attitude towards travelling.