Personal Assistant / Listing Admin

Location: Dubai

Salary: To Be Discussed

Department:

About the Role

We are seeking a highly organized and proactive Personal Assistant with a strong background in Real Estate Administration. The ideal candidate will provide comprehensive administrative support to our senior agents. This role requires a detail-oriented individual with excellent communication skills and the ability to manage multiple tasks efficiently.

Key Responsibilities

1. Administrative Support

• Manage and maintain executives schedules, including arranging meetings and appointments.
• Handle correspondence, including emails, phone calls, and physical mail.
• Prepare reports, presentations, and other documents as needed.
• Assist with personal tasks for the executives as required.
• Assist with creating Form A, B and F.

2. Real Estate CRM Management

• Oversee the daily operation of the real estate CRM system, ensuring data accuracy and completeness.
• Enter new leads, update client information, and manage property listings within the CRM.
• Generate and analyze CRM reports to provide insights on sales performance and client engagement.

3. Client Relations

• Serve as the primary point of contact for clients, addressing inquiries and providing excellent customer service.
• Schedule and coordinate client meetings, property showings, and open houses.
• Maintain and nurture relationships with existing clients through regular follow-ups and personalized communication.

4. Listings

• Ensure that property documents and photos are uploaded to the Google Drive.
• Ensure document listing properly aligned with the property description and documents.

5. Special Projects

• Assist with special projects as assigned by the executive team, including market research, marketing campaigns, and business development initiatives.

Requirements

1. Education

• Bachelors degree in Business Administration, Real Estate, or a related field preferred.

2. Experience

• Minimum of 1 year experience as a personal assistant or in a listing administrative role.
• 1 year experience working with real estate CRM systems preferred.

3. Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Knowledge of real estate industry practices and terminology.

4. Attributes

• High level of discretion and confidentiality.
• Detail-oriented and proactive.
• Ability to work independently and as part of a team.
• Strong problem-solving skills.

Benefits:

• Competitive salary and bonus structure
• Employment Visa
• Health insurance
• Ongoing training and professional development opportunities
• Collaborative and inclusive work environment

About the Company

McCone Properties deals with all things real estate, whether it be sales, leasing, conveyancing, mortgages, short-term rentals, and more. If you are looking for a career that will reward you while also allowing you to progress in your career, we want to hear from you.

McCone Properties is a company that treats every employee as part of the family. Having been family-run from the outset, personality is equally as important to us as experience when hiring talent. We do not look to mass hire but hire based on quality and fit for the company culture we have created.