JR. ADMINISTRATIVE ASSISTANT

Key Accountabilities:
Perform general administrative and clerical support including mailing, scanning, faxing and arrange daily driver schedule

Provide administrative service to supervisor to streamline and organize work.

Perform data entry job by collecting and entering data in databases and maintaining accurate records for easy and on time retrieval:

o Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry.

o Review data for deficiencies or errors, correct any incompatibilities if possible and check output.

o Research and obtain further information for incomplete documents.

o Generate reports, store completed work in designated locations and perform backup operations.

o Scan documents and print files, when needed.

o Keep information confidential.

o Respond to queries for information and access relevant files.

o Comply with data integrity and security policies.

Perform clerical duties including photocopy, process forms, maintain office files and records.

Maintain various forms (hard copy and/or electronic) of documentation such as reports, presentations, and e-mails as required by the supervisor and or team members to retrieve data efficiently and timely.

Facilitates and liaises with internal communications on awareness campaigns and programs such as HR cascades, Health & awareness sessions, etc.-

Maintain an adequate level of office supplies

Performs other duties assigned by the manager / Head of the department

Comply with the Company Quality and Occupational Health and Safety Policies.

Apply the Quality Policy and Quality System established in accordance with ISO 9001:2008 international standards and execute all responsibilities according to the department work procedures while reflecting EKFC Quality Policy.

Essential Requirements and Competencies

Should have completed a minimum of one year in the current department

Candidate should be free of any outstanding warnings or disciplinary

Candidate should be FC02 & Above

Higher Secondary Certificate or equivalent qualification.

Minimum 2 years* experience in a similar administrative assistant role

Knowledge of relevant software applications including MS Office

Proficient in use of email and internet

Good numeracy skills

Accurate keyboard skills

Knowledge of office management systems and procedures

Good inter-personal people skills are important because information clerks deal with the public

Desirable Requirements and Competencies

Ability to collaborate cross functionally and at all levels and team-based approach including ability to positively manage conflict

High level of commitment to continuous improvement and adaptability to change